| Article 1: Mission Statement
The
mission of this organization shall be to promote the general welfare of all of our
students, to assist the staff in providing for the educational needs of the children and
foster cooperation between our school and our community.
We believe that children are motivated to be life-long learners when they are
nurtured in a thriving learning environment that includes the participation of families,
staff and our community.
Article 2: Policies
| A. |
Avoid
interference with the administrative functions of our school. |
| B. |
Through actions and communication, seek
to improve understanding and cooperation between home and our school. |
| C. |
Fiscal year shall run from June 1 through
May 31. |
| D. |
PTO funds will directly benefit Canoe
Creek Charter Academy and its students. |
| E. |
Standing Committees
|
a)
|
Such
standing committees shall be created by the Executive Officers as deemed necessary to
promote the mission of the PTO and to carry out its work. |
|
b)
|
Chairperson(s) of standing committees
shall be selected by the executive officers. The
term of the chairperson(s) shall be 1 year. |
|
c)
|
The Chairperson(s) of standing committee
shall present a plan for the executive officers to approve. |
|
d)
|
No member of any committee may solicit or
accept funds or services on behalf of the PTO without prior approval of the Executive
Board. |
|
e)
|
All contracts and or written agreements
must have two or more signatures of Executives Officers. |
|
f)
|
No
committee work shall be undertaken without the consent of the executive board. This includes members of the board. |
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g)
|
Standing
committees shall present a report at the next general meeting. |
|
|
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Article 3: Meetings
| A. |
A
minimum of 8 general meetings will be held during the School year. |
| B. |
Annual
meeting will take place in May.
|
|
C.
|
Special
meetings may be called by the President or by the majority of the Executive Board. |
Article
4: Membership
|
A.
|
Those
that have paid their annual dues shall be eligible to vote during our general meetings and
may serve in elected or appointed positions. |
|
B.
|
There
will be two membership drives. The
first will be from the
beginning
of the school year through the last day of September. The
second
will be from the first day back from winter break through
the
last day of February. No membership requests will be accepted outside of these
dates, with exception to article 4: C and D. |
|
C.
|
Any
new students enrolled between or after these drives will also be eligible for
membership within 30 days of enrollment.
|
|
D.
|
Teachers
are eligible for a free single membership upon request.
|
Article 5: Executive Officers and their
Duties
|
A.
|
Executive Officers shall be the President,
Vice President, Vice President Ways & Means, Treasurer and Secretary. No two Executive Officers shall reside in the same
household or be immediate family members. |
|
|
a)
|
The Executive Officers shall transact
such general business as arises between general meetings. |
|
b)
|
Approve all appointments to chair
positions by majority vote.
|
|
c)
|
If
there is a vacancy on the board during the school year,
an emergency meeting will be called to nominate current active PTO
members to fill the vacant board position.
A school wide announcement of the emergency meeting and a request for
nominees will be sent at least one week prior to the meeting.
Current PTO Members will vote to decide which nominee will fill the
vacant position at the emergency meeting.
The remaining PTO board members will perform the duties of the vacant
position until a new member is elected. The
newly elected board member will assume their
duties immediately after being elected. |
|
d)
|
Executive
Officers can approve expenditures up to $500.00 that will not be recouped by a
specific fund
raiser. |
|
|
B.
|
President: |
|
The President shall preside at all
Meetings, serve as Chief Executive of the PTO, appoint committee chairs, and work with the
Principal and Board Members in providing the Services and achieving the purposes of the
PTO. The President will be a voting member of
the Executive Board. |
|
C.
|
Vice President |
|
The Vice President shall aide the
President and assume the duties of the President when required. Coordinate the volunteer sign up information to be
used through out the year to staff PTO functions. Appoint
chairperson(s). The VP will be a voting
member of the Executive Board. |
|
D.
|
Vice President of Ways & Means |
|
The Vice President of Ways & Means
will be responsible to research all available fundraisers and report them to the executive
board. The VP of Ways & Means will
coordinate Volunteers for fundraisers. Will
appoint chairperson(s) and be a voting member of the Executive Board. |
|
E.
|
Treasurer |
|
The Treasurer will be responsible for the
timely receipt and deposit of all funds for the PTO and disbursement of funds as directed. Reports shall be presented at all PTO meetings and
an end of the year report will be presented at the annual meeting held in May. The Treasurer will be a voting member of the
Executive Board.
|
|
F.
|
Secretary |
|
The Secretary will keep minutes to be
read at all the following general meetings. A
copy of said minutes will be given to the Board Members and the Administration one week
prior to the next meeting to review them before the next meeting. The Secretary will be voting member of the
Executive Board.
|
Article
6: Executive Terms of Office
| A. |
President: one year term |
| B. |
Vice President: one year term
|
| C. |
Vice President Ways & Means: one year
term |
| D. |
Treasurer:
one year term
|
| E. |
Secretary: one year term |
| F. |
An individual may not serve more than two
consecutive years in the same Executive
Board position. |
| G. |
All Executive Officers are expected to
attend all meetings.
|
|
a.) An Executive Board member may
be voted out and replaced for failure to perform his/her duty at any meeting with a
majority vote.
|
Article 7: Voting
| A. |
All members with a current PTO card will
be able to vote.
|
| B. |
A
quorum will consist of five people at general meetings and three at executive meetings. |
| C. |
A
silent vote will be taken for all elections and matters
concerning
how to spend PTO funds. |
| D. |
All
PTO members must show their membership card to the custodian of the records
before they receive a voting slip. |
| E. |
After
all votes are cast, one PTO board member and one PTO
Member
will count the votes. |
| F. |
Any
PTO member may request a vote recount. The
PTO member
who
requested the recount may not participate in the recount.
A
different
board member and PTO member will perform the recount.
|
Article 8:
Nominations and Elections
| A. |
Nominations
will be accepted from the floor at and no later than the end of the April General Meeting. Nominees must be card carrying active PTO members
and have child/children currently enrolled at the school or a teacher employed at the
school. (An
Active PTO Member is a cardholder who attends 50% of the PTO meetings and has a
minimum of ten logged hours).
|
| B. |
Elections
will take place at the general meeting in May.
|
| C. |
Nominations from the floor require the
presence of the Nominee at the meeting. |
| D. |
All current members of the PTO are
eligible for Elective Office.
|
| E. |
Elections shall be held by secret ballot.
|
| F. |
Elections shall be by a majority of those present.
|
| G. |
Newly elected officers shall assume their
duties on June 1st.
|
|
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Article 9:
Amendments
| A. |
After approval by membership, the by-laws
will remain in force unless changed or amended by voting members.
|
| B. |
Suggested amendments will be presented to
the members for discussion and consideration. |
| C. |
Amending the by-laws requires a majority
vote of the Members present.
|
Article 10:
Allocation of Funds
| A. |
All proposals for funds must be presented
for review at an Executive meeting.
|
| B. |
ALL proposals must state how the funds
will be used and amount requested.
|
| C. |
Proposals shall be discussed and voted on
or tabled for further discussion on a later date.
|
| D. |
5% of all profits shall be allocated to
the Canoe Creek Eagles Scholarship Fund for students who have graduated from Canoe Creek
Charter Academy that has been awarded no other scholarships and is continuing on to
college. This fund will be set up under the
Osceola Foundation for Education who will match our donations. Please see the Criteria for Scholarship Document
for additional information.
|
| E. |
All
requests for funds must benefit or be available to 50% or more of the student body. |
| F. |
The
outgoing Executive Board is required to leave a minimum of $250.00 for start up costs for
the next year’s board. |
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